Executive Assistant to MD and Editorial Directors (Maternity Cover)

An award winning trade publisher is looking for an experienced Executive Assistant. The role would suit someone who has worked in a busy publishing environment and is used to juggling multiple calendars for senior members of staff. This role is full time to cover a maternity role for approximately 5 months (until mid-October 2015). Start date ASAP.

Key duties:

• Manage heavy diary scheduling

• Collate data/ prepare paperwork for management meetings, board reports, monthly and weekly

• Assist with preparation of offer letters and other correspondence

• Organise Biblio paperwork including legal forms, arrange for contract briefs to be signed off

• Log in to inbox and deal with emails in director’s absence, also daily over holiday periods

• Collate and distribute Acquisitions agenda, type minutes and circulate weekly

• Arrange for release of payments through Biblio and update Biblio with cover copy for titles

• Co-ordinate large projects including assisting with publication launches

• Obtain special sales permissions for imprints

• Collate BookScan information and Vista figures for weekly meetings

• Prepare cover brief template forms for all editors weekly

• Sign off holiday requests for publicity team

• Compile material for author-agent meetings/letters

• Input expense receipts

• Deputise for EA to CEO and MD in her absence

• Ensure authors are taken care of in-house when visiting

• Liaise with on-going authors and agents about sales figures, publicity

• Deal with requests from media and pass to relevant people

• Set up regular visits to agents offices for editors and co-ordinate schedules with

• multiple agents

• Arrange travel and accommodation for festivals

• Create PowerPoint presentations where required

Experience / skills required:

• Experience with multi director support

• Advanced Microsoft Office, including Word, PowerPoint and Excel

• Good typing speed and minute taking skills

• Highly organised and calm under pressure

• Gatekeeping skills and able to field the media

• Project management

• High level of client service skills

• Very good communicator and numerate

• Good sense of humour

   

For further information, please apply online or email a CV and salary expectations ASAP to kelliemillar@atwoodtate.co.uk

Contact:            Kellie Millar

Tel:                   020 7487 8235

Atwood Tate embraces diversity and seeks to promote the benefits of diversity in all of our business activities and to develop a business culture that reflects that belief.  We welcome applications from all members of society irrespective of age, disability, sex, sexual orientation, colour, race, nationality, ethnic or national origin, religion or belief.