Manager

The organisation

The Women’s Prize Trust is a registered charity championing women writers on a global stage and inspiring more people to read, write and enjoy new and undiscovered women writers. It has shone a spotlight on the best fiction by women from around the world for 25 years through the Women’s Prize for Fiction, and empowers women regardless of their age, race or background to raise their voice and own their story.

The role

The Women’s Prize Trust is seeking a full-time Manager to work as part of a small, busy team. This is a pivotal role working across all elements of the organisation’s operations, ensuring that activity is delivered on time, to budget and to objective. Acting as a central point of contact, the successful candidate will be an organised self-starter with strong communication and administrative skills, and experience of the arts and culture sector and/or the publishing industry.

The Manager will work closely with the other members of the Exec team, the board of trustees, sponsors, partners and delivery agencies.

Key Responsibilities

Project Management

• Day-to-day project management of all activity, supporting the Executive team
• Devising and updating budgets and schedules
• Supporting the conception and delivery of outreach work
• Supporting the drafting of funding applications to trust and foundations
• Coordinating the donor programme, ensuring that all reciprocation and benefits are fulfilled and renewals processed
• Supporting the Women’s Prize for Fiction judging panel: acting as judges’ principle point of contact on book deliveries, meetings, promotional requests, payments, etc
• Coordinating the Women’s Prize for Fiction submissions process including the call for entries to publishers, despatching books to judges and organising the key points of longlist, shortlist and winner announcements

Partnerships and Relationships

• Day-to-day partnership working and communication with sponsors, agencies, partners, publishers, booksellers, judges, donors, ambassadors and other stakeholders
• Building and maintaining relationships with key stakeholders to successfully deliver activity
• Maintaining a contacts database

Marketing and Communications

• Overseeing the design and production of all marketing resources, event collateral and point of sale material, including briefing, reviewing and circulating for approvals. Ensuring that WPT’s branding guidelines are adhered to, as well as sponsors and funders where applicable
• Acting as the key liaison for the PR and Events Manager on communications, including but not limited to media pitching, brand partnerships, regular updates and coverage tracking
• Supporting the PR and Events Manager on events organisation, including but not limited to the award ceremony, shortlist readings, fundraising and virtual events
• Supporting the Digital Editor on digital content and podcast, including commissioning and programming, writing, reviewing and posting content, etc
• Working with the Executive team to conceive and deliver all commercial sponsor and partner activation as required to meet their KPIs

Reporting

• Monitoring and evaluating the impact and value of all activity in line with funder’s proposals and agreements
• Coordinating updates and reports for the board of trustees, sponsors, trusts and foundations, individual donors and other stakeholders as requested
• Fulfilling company and charity secretarial duties including board administration and annual reporting to the Charity Commission and Companies House

Other General Duties

• Supporting on financial and legal administrative duties
• Day-to-day overview of financial management systems and controls, including forecasts, quotes and payment schedules, and providing updates as required
• Providing information, research and support across all areas of the organisation as required
• Keeping abreast of trends in the publishing industry and cultural sector, to feed in ideas and insight into the Executive team’s thinking
• Attending and delivering evening and weekend events as required

Key Skills and Experience

Essential

• Experience delivering large-scale projects with multiple stakeholders
• Strong knowledge of the arts and culture sector and/or publishing industry
• Excellent organisational and administrative skills, especially planning, prioritising, meeting deadlines, and budget management
• A high level of written and verbal communication skills

• Strong interpersonal skills including the ability to communicate confidently with people at different levels, with a high level of persuasion and diplomacy
• Digitally savvy – IT proficient (Outlook, Excel, Word, PowerPoint, etc.), social media user

Desired

• Experience in publicity and promotion
• Experience in marketing and design
• Experience in events management
• Experience in fundraising and/or business development – corporate sponsorship, trusts and foundations, individual giving
• Working knowledge of WordPress CMS

Key Competencies

• Passionately believes in the Women’s Prize Trust’s mission
• A keen reader and/or writer
• Able to self-motivate, take initiative and work conscientiously, whilst being a team player
• Accustomed to working in a fast-paced and high-pressure environment
• Results-oriented

The Women's Prize Trust is committed to diversity and to providing equal opportunities for all. WPT is especially interested to hear from candidates from backgrounds and communities that are under-represented in publishing and the arts sector, including black, minority ethnic and disabled candidates. 

Benefits

• Annual salary £30,000 - £35,000 dependent on experience
• 35-hour working week with flexible working available and the need to attend events in the evenings and weekends
• Role is remote-based with a certain amount of face-to-face with London-based team. Working space in London potentially available for some of the time if required
• 28 days paid holiday
• Pension contribution

Please apply via LinkdIn with a cover letter of no more than two pages outlining your suitability for the role and a CV by the deadline of midday Monday 20th July 2020. Only successful candidates will be contacted.