Administrator

About Union Square & Co.

We’re a talent-driven publisher whose mission is to promote excellence in contemporary publishing and to honor the vision of our creators by providing best-in-class production, editorial and design choices.

Headquartered in New York City, Union Square & Co., LLC, is a subsidiary of Sterling Publishing Co., Inc.  Our diverse imprints include adult imprints Union Square & Co., Puzzlewright Press, and Sterling Ethos, and our children’s imprints Union Square Kids, Boxer Books, and Flash Kids.  In 2022, we proudly welcomed gift and stationery publisher Knock Knock and Em & Friends to the Union Square & Co. family.

Boxer Books' unique approach to children's books combines inventive ideas, concepts and storylines with a strong sense of style and design. Our focus is publishing new and established international authors and illustrators, working with them to develop their personal style and create books that children and adults can enjoy together. Boxer Books has a strong international presence, publishing in the UK, USA, and Canada and licensing titles around the world in many languages.

The Administrator is based in the U.K. in our central London office.  Must have some flexibility in working hours to enable crossover with U.S. colleagues.  At least initially, this role requires 5 days/week in-office.

Depending upon experience, an employee in this position can expect £38,000 – £42,000 per annum.

Job Description:
We are seeking a full-time administrator who will take control and ownership of the functioning of the UK office for both Boxer Books and International Sales.  This role will include but not be limited to:

Responsibilities: 

• Acting as point of contact and liaison for the UK office
• Specific to Boxer Books:
  • Maintaining P&L summary
  • Ax memo fulfillment
    • Creating TI sheets
    • Inputting Title Management data
  • Liaising with production re costings
  • Managing dummies/proofs/advances, logging in, distribution and response.
  • Handling author care to include arranging meetings and comp copies.
  • Monitoring all files / archiving from freelancers 
  • Working with designer, keeping MFTP up to date
  • Publication schedule updates
  • Taking minutes at meetings
  • Co-ordinating freelance costs / keeping tabs on invoices, cross checking with publisher and updating P&Ls 
• Prepping pre contracts forms / chasing contracts 
• Providing marketing materials/assets and timely information for seasonal sales meetings
• Obtaining materials for foreign publishers, seeking approvals, following up on shipping, P.O.’s and payment
• Responsible for sending samples and incoming sub-rights contractual copies
• Updating the Rights Sold database
• Processing orders and checking stock of titles
• Creating newsletters for agents and publishers, updating them on key titles, rights sales, new titles and pertinent publishing news
• Creating catalogues and sell sheets 
• Liaising with subagents to approve or draft contracts
• Diary Management across multiple time zones.  Meeting scheduling, preparation and follow up
• Book fair preparation and scheduling
• Conducting research for new clients/editors
• Managing unsolicited submissions
• Working towards having responsibility for a secondary territory / agent

Experience and Skills

• Experience in a trade book publishing environment, preferably in rights or export to enable an understanding of at least one of these areas
• Proven organizational and time management skills with an international outlook
• Excellent communication skills and fluent written and spoken English (other languages a bonus but not compulsory)
• Confidence to present to agents/publishers/wider sales team
• Advanced PowerPoint and Excel skills required, Vista and Edelweiss desirable
• Ability to work independently, calmly under pressure and to tight deadlines, with excellent record-keeping and without compromising on quality

Culture and Collaboration

• Versatile team player, eager to share your opinions, skills and genius to improve colleagues’ projects, especially to help them sell internationally.
• A strong phone and email manner and style to collaborate with co-agents, publishers, authors and illustrators, and be attentive to colleagues and clients.

We are an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, race, color, ancestry, national origin, citizenship status, military or veteran status, religion, creed, disability, sex, sexual orientation, marital status, medical condition as defined by applicable law, genetic information, gender, gender identity, gender expression, hairstyle, pregnancy, childbirth and related medical conditions, reproductive health decisions, or any other characteristic protected by applicable federal, state, or local laws and ordinances.
Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format using a sign language interpreter, or using specialized equipment.

To apply:

Please send your covering letter and C.V. to mryan@bn.com in order to be considered for this role.