Publishing Assistant, Academic & Professional

This is an exciting opportunity to for anyone looking for a first time role in publishing administration or for someone who simply likes a role where they have to be organised and methodical.

This role will support the editorial team by managing admin related tasks and reports and ensuring consistency across the division.

In order to achieve commissioning targets, year on year revenue and title growth, commercial viability, author care and service it is important to make sure that routine tasks get done well and on time.  This role will be pivotal to the success of the wider team by adding a layer of support that currently does not exist.

The role will report into a Commissioning Editor or Senior Publisher.

The role

• Supervise the ordering and delivery of gratis books for Academic authors, contributors, reviewers and others as required
• Manage US copyright registration and CIP applications for a frontlist of 1300+ new titles a year  
• Organise invoices and payments for peer reviewers and other suppliers of Academic Editorial services as necessary
• Liaise with Bloomsbury Accounts team to ensure the prompt and accurate payment of authors, peer reviewers and other Academic Editorial suppliers
• Organise paperwork for weekly Academic Publishing Meetings as required
• General administrative tasks as required

Knowledge, skills and experience 

• Calm and logical response under pressure
• Highly organized with  the ability to multi- task, combined with ability to prioritize appropriately
• Attention to detail, accurate proof reading
• Effective team working, networking and building relationships
• Handle and communicate information sensitively and professionally
• Excellent communication (oral and written) to internal and external contacts
• Commercial awareness and customer focus
• Places a high value on quality of content, author care, company reputation and sustained customer relationship
• Focusses on solutions, not problems

We would be open to interviewing candidates who don’t have a publishing background but are looking for a permanent administrative role

Additional information

The role is a full-time permanent position

Salary Pay Point: £27,000 per annum

The role is based at our London office 50 Bedford Square, London, WC1B 3DP on a hybrid-working pattern of 2 days office based / 3 days home based (or fully office based if preferred).  Allocated office days for this role are: Wednesday and Thursday

As an Assistant role, this position is eligible for Bloomsbury’s Rental Deposit Loan Scheme. To assist candidates who want to start and to establish a career in publishing, Bloomsbury offers an interest-free rental deposit to support securing somewhere to live. The rental deposit loan can be up to £3,000 and will be paid back over 2 years.

Please apply with a CV and covering letter addressed to Human Resources (Word or PDF format only) via the ‘APPLY NOW’ button detailing how you meet the requirements outlined above for this role by 19th August 2024.

For best results, please use a desktop to apply as some mobile browsers may not fully support the application portal.

Bloomsbury reserve the right to close the role early if we exceed the required number of applications

Bloomsbury Benefits

As well as a fantastic opportunity to join a global award-winning organisation, Bloomsbury offers the following competitive benefits package:

Working Pattern

• Hybrid working pattern of: 2 days office based / 3 days home based (or fully office based if preferred)

Holidays

• 25 days holiday
• 3.5 days Christmas company holiday

 Other Benefits

• Two paid Personal Wellness Days
• Flexible Fridays – take Friday afternoon off by working an additional 3 hours and 30 minutes earlier in the week
• Work Anywhere Fortnight - For two weeks of any calendar year. The minimum period for Working Anywhere is one week, the maximum period is two weeks.
• Season Ticket Loan
• Share Save Scheme
• AXA Healthcare Plan (Private Medical Insurance)
• In-house Doctor
• Eye Care Voucher Scheme

Company culture – Employee Voice Meetings, Staff Networks (Bloom (BAME), Accessibility, Mental Health, Pride, and Parents, Guardians and Carers, Multi-Faith) and 21 Mental Health First Aiders trained across the UK offices, Publishing Events and access to free Publishing Resources

For additional benefits see below

Bloomsbury is a place where anyone of any background, race, ethnicity, religion, sexuality, gender identity, age, ability, or socio-economic status can thrive, feel comfortable, and be heard and accepted. We are an equal opportunities employer and welcome applications from all sections of the community.

We are willing to make any reasonable adjustments throughout the recruitment process, please flag to the recruitment team if required

Applicants must have the legal right to work in the UK – Bloomsbury Publishing do not sponsor visa applications

The Book Trade Charity provide financial assistance for people looking to get into the publishing industry; you can find more information and talk directly here: http://booktradeentrysupport.org 

The Company

Bloomsbury Publishing Plc.

Bloomsbury Publishing is a leading independent publishing house, established in 1986, with authors who have won the Nobel, Pulitzer and Booker Prizes, and is the originating publisher and custodian of the Harry Potter series. Bloomsbury has offices in London, New York, New Delhi, Oxford and Sydney. Within Bloomsbury’s Academic division, it publishes under Bloomsbury, as well as under a number of prestigious and historic imprint names. Read Our Story for how it all began. 

Bloomsbury is committed to creating a working environment that stimulates creativity and collaboration, is respectful of difference, is inclusive and ethical in its practice, and promotes well-being. We are determined to nurture and develop our employees to reach their highest potential, and we know that our success is down to the passion, commitment and hard work of our talented people. We recognise the urgent need to attract and support applicants from all backgrounds and identities to become part of the global publishing industry, allowing diverse voices to reflect and shape our culture and society.

Please read more on our Missions and Values here.

Please read our environmental policy here.