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Indexing Manager

We are on a mission to make science open so everyone can live healthy lives on a healthy planet

Who we are

Frontiers is an award-winning open science platform and leading open access scholarly publisher.

We are one of the largest and most cited publishers globally. To date, our 200,000 freely available research articles have received more than 1 billion views and downloads and 2 million citations. Our journals span science, health, humanities and social sciences, engineering, and sustainability. And we continue to expand into new academic disciplines so more researchers can publish open access.

Be part of the publishing revolution and help us transform the way research is published, evaluated, and communicated to the world.

The Role
We are seeking an experienced publishing professional with strong indexing knowledge and business acumen for an Indexing Manager position. Reporting to the Associate Director, Impact, the Indexing Manager is responsible for enhancing the visibility, discoverability and reputation of Frontiers journals and articles by overseeing the indexing strategy and operations of our growing editorial portfolio. This position provides a great opportunity for an experienced journals indexing manager to develop and drive strategies to expand the indexing coverage of our journals, as well as increase awareness, partnership and
engagement with indexing databases.

Key Responsibilities

  • Establish and lead an indexing team in maintaining and expanding the indexing coverage of Frontiers’ editorial portfolio,
  • Manage and lead a team of Indexing Specialists: responsible for hiring, training and continued professional development,
  • Oversee the indexing strategy for all major indices and ensure compliance with indexing database requirements and publishing regulations,
  • Understand the technical requirements, processes and configurations for indexing journals and content, and oversee all indexing processes to ensure efficient and reliable article depositing and indexation.
  • Oversee all indexing pipelines, including monitoring of journal performance against indexing requirements, taking strategic decisions of when to put forward journals for indexation and tracking progress of indexing for all journals,
  • Oversee the preparation of indexing applications in collaboration with our Editorial and Business Intelligence teams,
  • Lead quality-control initiatives focused on indexing, efficiency and regulatory compliance,
  • Coordinate investigations when depositing or indexing errors arise to ensure correct coverage, inclusion and back indexation of content,
  • Manage regular auditing and analyses relevant to project tasks and identify opportunities to continuously optimize processes and guidelines,
  • Develop and implement strategies to enhance partnerships between Frontiers and top indexing databases,
  • Develop strong working relationships with a wide range of indexing databases and investigate and approach potential new repository partners,
  • Provide advice related to indexing and strategic guidance to Editorial teams on how to develop journals in line with indexing requirements,
  • Liaise with product management and technical teams to recommend and coordinate improvements to products and digital tools for consistent depositing of content to external repositories,
  • Ensure all data sources related to indexing for integration into our internal data warehouse and relevant reports/dashboards are maintained.


  • Solid experience in a similar role within academic publishing, experience in open access publishing is preferable,
  • Strong knowledge of indexing databases, including extensive experience in establishing and maintaining partnerships between publishers and indexing databases,
  • Demonstrated track record of managing and motivating remote, international teams,
  • Strong project management experience and a proven track record of process optimization,
  • Ability to work independently, be highly organized and meet deadlines,
  • Proactive attitude especially in troubleshooting, identifying issues and coordinating resolution between different departments,
  • Strong Team player with the capability to work in a dynamic, fast-paced, international environment with excellent communication and interpersonal skills,
  • Experience working with XML formats; Content transfer Protocols is a plus.

Application documents

  • CV
  • Cover Letter
  • Indication of earliest availability

Applications deadline for external candidates is Sunday, 19th February 2023.


With more than 50 nationalities represented in our global team, you will work regularly with teammates in other countries, and with our community of researchers, editors, and authors from around the globe.

Our mission to create solutions for healthy lives also extends to the working environment we provide for our employees. 

This includes:

100% remote working

Employees now have the flexibility to choose where they want to work, with remote working available on a part- or full-time basis (not applicable to some Workplace/IT jobs due to nature of role requiring presence onsite, in the office).

Learning and development

All employees have access to LinkedIn Learning (and Pluralsight for our technology team), an annual personal learning budget, and dedicated L&D time.


We offer free online yoga classes, an employee assistance plan, access to the Headspace app, and four wellbeing days on top of your annual leave allowance.

Volunteering opportunities

Employees can dedicate three days each year to volunteer for a personal cause or through our volunteering partner platform, Alaya.

Frontiers actively embraces diversity and is a safe and welcoming workplace. Recruitment is free from discrimination – including based on race, national or ethnic origin, age, religion, disability, sex, gender identity or sexual orientation. With over 600 employees from more than 50 different nations, our diversity creates vibrant teams and constantly challenges us to appreciate multiple perspectives.

Indexing Manager

Frontiers Publishing, United Kingdom
Full-time, Home Working, Permanent
Academic, Publisher
Administration, Journals, Publishing, Communications, Business Development, Editorial
Indexing Manager

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Solid experience in a similar role within academic publishing, experience in open access publishing is preferable, Strong knowledge of indexing databases