Contracts Assistant

We have an exciting opportunity for an organised and enthusiastic individual to join our busy team as a Contracts Assistant. Nosy Crow is a multi-award winning, independent children’s publishing company based in London. We make child focused, parent-friendly children’s books for ages 0-12. This role is ideal for someone eager to launch their contracts career in a fast-growing company, which produces a broad range of beautiful books.

The Contracts department handles approximately 1,500 contractual paperwork requests per annum which includes author and illustrator contracts, subsidiary rights agreements, licensing agreements, permission requests and other ad-hoc legal queries.

The role is a full-time position and is a hybrid role, working a minimum of three days per week in our office near London Bridge.

The successful candidate will have the right to live and work in the UK.

Purpose of the Job:

The role of Contracts Assistant is to assist the Contracts team and the Rights team with administrative tasks related to contracts management, rights management and renewal processes. This role would suit a recent publishing graduate or someone who is keen to kickstart their career in publishing or looking for in-house contracts and rights experience.

Key Responsibilities and Tasks:

• Work closely with the rest of the Contracts team in implementing a strong contracts management system across the company.
• General contractual admin support.
• Assist the Rights team with contracts and renewals.
• Assist the Contracts team with all contractual matters relating to our subsidiary company, Nosy Crow Inc.
• Create and maintain the Head Contracts, Foreign Rights and Permissions logs, adding all new requests and keeping logs up-to-date.
• Help with permissions enquiries, both outbound and inbound.
• Enter data for head contracts and foreign rights contracts onto the Biblio database.
• Digitise and archive physical contracts.
• Process contracts for signature using DocuSign and sending out invoices.
• Assist ad-hoc Editorial, Rights, Design, Sales, Publicity & Marketing with queries relating to previous contractual terms.

Key Skills, Characteristics and Capabilities:

• Interest in rights and contracts
• Accuracy and a keen eye for detail
• Excellent organisational skills with the ability to prioritise
• Previous work experience demonstrating reliability, team work, computer literacy and attention to detail, not necessarily in publishing
• Flexible and adaptable
• Interest in Copyright and Contract law desirable but not essential
• Opportunity to learn to draft contracts
• Proficiency in Microsoft Office is essential, including Excel

Benefits

• Pension scheme
• Hybrid working
• 25 days paid holiday, plus bank holidays
• Christmas closure
• Summer hours
• Employee Assistance Programme
• Income Protection
• Critical Illness cover
• Group Life Assurance
• Enhanced maternity/paternity/partner/adoption leave
• Cycle to Work Scheme
• Season ticket loans
• Eye care vouchers
• Up to 80% off RRP for Nosy Crow book purchases
• Emergency loans

The starting salary for this role is £27,000.

To apply, please email your CV, accompanied by a cover letter of not more than 500 words outlining why you think you would be the perfect candidate for this exciting new opportunity to Rhianna Sandford at hr@nosycrow.com.  We really look forward to reading your application.

Please let us know if you are comfortable doing so, whether or not there are any reasonable adjustments that we should consider that would help during the recruitment process.

The closing date for applications is midnight GMT on Friday 4th October 2024.

Nosy Crow is a Disability Confident, committed equal opportunities employer. We believe that employing a diverse workforce is an important factor in success and make recruiting decisions based on applicants’ experience and skills.  We welcome applications from all members of society irrespective of race, age, disability, gender, gender reassignment, sexual orientation, religion or belief, pregnancy and maternity, marriage or civil partnership.

Applications are treated with due confidentiality.