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Business Affairs Admin Assistant

Department: Business Affairs

Reporting to: Business Affairs Manager

Contract Type: Full time, permanent

Salary: £24,000.00

Closing Date: 14th August 2022

Purpose of job:

To provide full administrative support for the BA department and maintaining up-to-date, accurate records and filing of all contracts; to draft and issue permission agreements.


General administration duties:

  • Accessing and inputting basic general contracts information on Biblio or other systems as required (including address changes for payees)
  • ​Producing and distributing a monthly report of agreements signed throughout Walker Group to cover (a) rights acquired, (b) rights sold and (c) contract cancellation and rights reversions
  • Writing to authors, illustrators and/or agents promptly after monthly contracts report is produced to inform as relevant of the sale of rights in their titles
  • Sending out copies of sub-licensed editions to authors/illustrators as appropriate
  • Production & circulation of a quarterly author complimentary copies report
  • Issuing permission agreements (under supervision) for Walker held/owned material
  • Supporting BA Assistant on foreign agreement related permissions (and issuing in their absence)
  • Supporting BA Assistant on marketing (trailer and teacher’s notes/discussion guide) agreements in a timely manner and setting up for signature
  • Attending regular meetings/liaison with Business Affairs/Compliance team with regard to legal follow through for unpaid advances and/or termination of agreements/reversion of rights, as appropriate to situation
  • Front-filling permissions & other relevant subsidiary agreements and filing physical copies
  • Administering the signing of partnership agreements from marketing/publicity via DocuSign (working with BA Director and Senior BA Manager)
  • Maintaining contract files and other day-to-day records
  • Providing key administrative support to the senior Business Affairs team and general administrative support to the rest of the Business Affairs & SR Compliance team where necessary.

What you’ll receive:

  • 22 days holiday (plus bank holidays and 1 day extra per year)
  • Health insurance
  • Enhanced pension
  • Life assurance
  • Plus other great benefits!

We are an equal opportunity employer and prohibit discrimination and harassment of any kind. We are committed to this principle and providing a safe and supportive work environment.

Business Affairs Admin Assistant

Walker Books, London
Full-time, Permanent
Administration, Assistant, Business, Commissioning Editor, Publishing, Business Development
Business Affairs Admin Assistant
Salary description: 

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