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Income Admin Assistant

Department: Business Affairs

Reporting To: Compliance Controller

Contract Type: Full Time, Permanent

Role Summary:

This is a numeracy based role to provide support for the subsidiary rights income compliance function of the Business Affairs department. Working closely with and in support of the Compliance Controller including assisting with invoicing and collection of payments for designated areas of foreign rights, licensing and other sub-rights agreements (whether advances, guarantees or royalty income) in a timely manner and maintaining up-to-date, accurate records and filing systems relating to such income; other ad hoc tasks across department as and when necessary. Strong attention to detail and good numeracy skills required.

Key Responsibilities:

  • Assisting with and/or invoicing for Foreign Rights, Licensing, permissions and any other sub-rights income (advances, guarantees & royalty earnings) as designated by Compliance Controller.
  • Compliance tracking & chasing for royalty statements, unpaid invoices and advances & guarantees from Foreign Rights, Licensing, permissions and other subsidiary rights licensees via Biblio and/or department spread-sheets as needed.
  • Entering unearned statements and/or receipts onto Biblio, ensuring relevant commissions deducted/paid over, accurate currency conversions, bank charges & foreign tax dealt with as needed, and including descriptive notes as and where needed.
  • Verifying royalty statements received in & querying as may be necessary; accurately posting onto Biblio royalty system; scanning SR Royalty statements onto system after posting.
  • Working closely with Compliance Controller, monthly reconciliation of SR Receipts.
  • ​Actioning credit checks for prospective licensees and liaising with BA team over issues arising and with the relevant member of staff requesting the check.
  • General administrative assistance around double taxation exemption agreements, self-billing VAT agreements and other tax areas, keeping customer VAT and tax statuses up to date and correct on Biblio.
  • Updating centralised spreadsheets for withholding tax deductions made/not made under self-certification.
  • Updating BA staff at weekly department meeting of any compliance related issues.
  • Related administration: maintaining files & records; own correspondence.
  • Dealing with both internal and external payment and related queries.
  • Providing key administrative support to the Compliance Controller.

What you’ll receive?

  • Competitive Salary
  • 22 days holiday (plus bank holidays and 1 day extra per year)
  • Health Insurance
  • Enhanced Pension
  • Life Assurance
  • Plus other great benefits!

We are an equal opportunity employer and prohibit discrimination and harassment of any kind. We are committed to this principle and providing a safe and supportive work environment.

Income Admin Assistant

Walker Books, Greater London
Full-time, Permanent
Administration, Publishing, Communications, Business Development, Finance
Income Admin Assistant
Salary description: 
Competitive Salary

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